Marriotts will also retain and hold data in a paper format, where such information has been provided and is necessary to hold that data in this format.
Definitions and Interpretation
|"Data"||collectively, all information that you submit to Marriotts via the Website and paper format. This definition incorporates, where applicable, the definitions provided in the Data Protection Act 1998;|
|"We/Us"||Marriotts of St George’s House, Clarendon Street, Nottingham, NG1 5HS, and 41 Plains Road, Mapperley, Nottingham, NG3 5JU.|
|"User/You"||any third party that accesses the Website and is not either (i) employed by Marriotts and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Marriotts and accessing the Website in connection with the provision of such services;|
|"Website"||the website that you are currently using, www.marriotts.net, and any sub-domains of this site, unless expressly excluded by their own terms and conditions.|
- The singular includes the plural and vice versa;
- A reference to a person includes firms, companies, government entities, trusts and partnerships;
- “including” is understood to mean “including without limitation”;
- Reference to any statutory provision includes any modification or amendment of it;
We may collect the following Data, which includes personal Data, from you:
- Full Name
- Job Title
- Email Address
- Contact Numbers
- IP Address
Our Use of Data
For purposes of the Data Protection Act 1998, Marriotts is the “data controller”.
We will retain any Data you submit for a period of six months, unless you instruct otherwise, with the exception of that information, as detailed hereunder.
Unless we are obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this policy, your Data will not be disclosed to third parties.
All personal Data is stored security in accordance with the principles of the Data Protection Act 1998. For more details on security, see the clause below (Security).
Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
- Information will be retained on a mailing list, where we will match your requirements as detailed by you in relation to your request, to receive information on those properties marketed by Marriotts, either ‘for sale’ or ‘to let’.
- Contact will be made by telephone, via mobile and land-line, with numbers provided by you, email or post, via either Royal Mail or similar.
- If any payments are made via this website or by telephone, you should be aware that Marriotts do not retain any details of your Bank Account, or debit card.
Data held by Marriotts will be kept for various periods, dependent upon the nature and use of that information.
Red Book Valuations for Purchase, Matrimonial and Probate Purposes
Once the Report has been sent to the client/s, all relevant paperwork will be securely destroyed, but electronic data relating to the valuation will be kept for a period of six years.
Residential & Commercial Agency Sales
Market Appraisals, where instructions are not given to proceed with the sale, data will be kept either in paper files or electronically, for a period of six months.
Upon completion of a sale transaction, any information held relating to unsuccessful applications/offers, will be retained until exchange of contracts, and then securely destroyed, whereupon, any relevant information appertaining to that sale, will be retained as electronic data, for a period of six years and then securely destroyed.
Residential & Commercial Agency Lettings
Market Appraisals, where instructions are not given to proceed with the letting, data will be kept either in paper files or electronically, for a period of six months.
Unsuccessful rental applications will be securely destroyed upon the signing of the Tenancy Agreement relating to that particular property, and any electronic data securely deleted.
Residential & Commercial Management
Details of the Tenancy will be retained in paper files and electronic data, for the duration of that Tenancy, and upon the determination of the Tenancy, all paper files will be securely destroyed, however, relevant data will be kept electronically for a period of six years. Thereafter, it will be securely destroyed.
Contractors/Third Party Information
As managing agents for both residential and commercial properties, we may retain electronic and paper data on those persons. Where permission has been given, Marriotts will share any necessary Data with contractors and third parties. Contractors will be given contact details for access purposes, relating to a specific property, to arrange mutually convenient appointments. Third parties, such as, Tenant Shop and Utility Companies, in order to arrange the transfer of accounts, i.e., gas, electricity, Council Tax, sewage and water rates. There may be instances where other professional bodies require data and these would include, debt collection agencies, solicitors and conveyancers.
Third Party Websites and Services
Marriotts may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website. The providers of such services have access to certain personal Data provided by Users of this Website.
Links to Other Websites
Changes of Business Ownership and Control
We may also disclose Data to a prospective purchaser of our business or any part of it.
In the above instances, we will take steps with the aim of ensuring your privacy is protected.
Controlling Use of your Data
Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
Use of Data for direct marketing purposes;
Sharing Data with third parties.
Functionality of the Website
To use all features and functions available on the Website, you may be required to submit certain Data.
Accessing your own Data
- You have the right to ask for a copy of any of your personal Data held by Marriotts.
- You have the right to object to the processing of your data.
- You also have the right to request access to your data at any time.
- You have the right to rectification and/or erasure of personal data or restriction of processing.
If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated at firstname.lastname@example.org.
If you are not satisfied with our response or believe we are processing your personal data, not in accordance with the law, you can complain to the Information Commissioner’s Office at http://ico.org.uk
Data security is of great importance to Marriotts and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website, or paper files held by Marriotts.
If password access is required for certain parts of the Website, you are responsible for keeping this password confidential.
We endeavour to do our best to protect your personal Data. However, transmission of information over the internet is not entirely secure and is done at your own risk. We cannot ensure the security of your Data transmitted to the Website.
Unless otherwise agreed, no delay, act or omission by a part in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
This Agreement will be governed by and interpreted according to the law of England Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh Courts.
You may contact Marriotts by email at email@example.com.